privacy policy
CPCC Data Privacy Policy
1.
About this Policy
1.1
This policy explains when and why we collect personal information
about our members, how we use it and how we keep it secure and your
rights in relation to it.
1.2
We may collect, use and store your personal data, as described in
this Data Privacy Policy and as described when we collect data from you.
1.3
We reserve the right to amend this Data Privacy Policy from time
to time without prior notice. You are advised to check our website our
Club notice-board regularly for any amendments (such amendments will not
apply retrospectively).
1.4
We will always comply with applicable UK Data Protection
legislation including GDPR when dealing with your personal data. Further
details on the GDPR can be found at the website for the Information
Commissioner (www.ico.gov.uk). For the purposes of the GDPR, we will be
the “controller” of all personal data we hold about you.
2.
Who are we?
2.1
We are Chalfont Park Canoe Club. We
can be contacted at webmaster@chalfontparkcanoeclub.co.uk.
3.
What information we collect and why.
|
Type of Information |
Purposes |
Legal Basis of Processing |
|
Members’
name, address, telephone numbers, email addresses, Bank sort
code and account number. |
Managing the
membership for the member. |
Performance
of the club’s contract with the member. Our
legitimate interests in operating the club. |
|
Photographs,
Images or video. |
Promoting
the activities of the club. |
Our
legitimate interests in operating the club. |
|
|
|
|
|
|
|
|
4.
How we protect your personal data
4.1
We will not transfer your personal data outside the European
Economic Area without your consent.
4.2
We have implemented generally accepted standards of technology
and operational security in order to protect personal data from loss,
misuse, or unauthorised alteration or destruction.
4.3
Please note, however, that where you are transmitting information
to us over the internet, then given the internet is not a secure medium,
we cannot definitely guarantee the security of this information.
4.4
For any payments which we take from you online we will use a
recognised online secure payment system.
4.5
We will notify you promptly in the event of any breach of your
personal data which might expose you to serious risk.
5.
Who else has access to the information
you provide us?
5.1
We will never sell your personal data. We will not share your
personal data with any third parties without your prior consent (which
you are free to withhold) except where required to do so by law or as
set out in the table in paragraph 3 above or paragraph 5.2 below.
5.2
We may pass your personal data to third parties who are service
providers, agents and subcontractors to us for the purposes of
completing tasks and providing services to you on our behalf (e.g. to
print newsletters and send you mailings). However, we disclose only the
personal data that is necessary for the third party to deliver the
service and we have a contract in place that requires them to keep your
information secure and not to use it for their own purposes.
6.
How long do we keep your information?
6.1
We will hold your personal data on our systems for as long as you
are a member of the Club and for as long afterwards as is necessary to
comply with our legal obligations. We will review your personal data
every year to establish whether we are still entitled to process it. If
we decide that we are not entitled to do so, we will stop processing
your personal data with the exception of retaining your personal data in
an archived form in order to be able to comply with future legal
obligations, including but not limited to compliance with tax
requirements and exemptions, and the establishment exercise or defence
of legal claims.
6.2
We securely destroy all financial information once we have used
it and no longer need it.
7.
Your rights
7.1
You have rights under
(a)
to access
your personal data
(b)
to be
provided with information about how your personal data is processed
(c)
to have
your personal data corrected
(d)
to have
your personal data erased in certain circumstances
(e)
to object
to or restrict how your personal data is processed
(f)
to have your personal
data transferred to yourself or to another business in certain
circumstances.
7.3
If you have any concerns about how we process your personal data
please contact us at
webmaster@chalfontparkcanoeclub.co.uk
7.4
You also have the right to take any complaint about how we
process your personal data to the Information Commissioner:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
0303 123 1113.
For
more details, please address any questions, comments and requests
regarding our data processing practices to our Data Protection Officer
at
webmaster@chalfontparkcanoeclub.co.uk.